What is TOR (Terms Of Reference)?
Published on: February 08, 2024
Last updated: February 19, 2024 Read in fullscreen view
Last updated: February 19, 2024 Read in fullscreen view
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What are the contents of ToR?
ToR sums up available knowledge, specifies the objectives and scope of evaluation, defines the information needs through key evaluation questions, and outlines evaluation approach and suggested methods. They include the overall objectives, key issues to be addressed, methodology and implementations arrangements.
What is ToR in project management?
The terms of reference (ToR) is a key document to support the governance arrangements of the project. The ToR for the project board would usually be defined at project brief stage.
Example abour TOR:
DELIVERABLES
The expected key deliverables:
- A detailed software requirement analysis and technical specifications for the system.
- Three mockup options of different aspects of the system.
- A production ready system (implementation).
- Relevant product documentation.
PAYMENT MILESTONES AGAINST DELIVERABLES
| Deliverables | Timeline | Payment / Installment |
| A detailed software requirement analysis and technicalspecifications | 31, Jan | 20% |
| Three mockup options of different aspects of the system. | 31, Mar | 20% |
| A production ready system (implementation). | 31, Jul | 50% |
| Relevant product documentation. | 30, Sep | 10% |
What should be included in a committee terms of reference?
- Background
- Objectives
- Evaluation scope and focus
- Time frame and deliverables
- Methodologies
- Information sources
- Evaluation of team composition
- Logistical support
- Involvement of key stakeholders
EXAMPLE:
Criteria for selection of the best offer
The following criteria shall serve as basis for evaluating offers:
Combined Scoring Method:
Where the qualifications and methodology will be weighted a maximum of 70% and combined with the price offer which will be weighted a maximum of 30%.
Where the qualifications and methodology will be weighted a maximum of 70% and combined with the price offer which will be weighted a maximum of 30%.
Technical Evaluation of Proposals:
All applications comprising the information/documentation provided will be evaluated to ascertain the suitability of the applicants to carry out the assignment. Candidates who obtain the minimum of 49 points of the full mark (70 points) will be considered technically compliant and their financial evaluations will be evaluated thereafter. Applications will be scored as per the following breakdown (Total 70 points):
Educational background: 10 points
University degree in Computer Science, Computer Engineering, Information Systems or related field.
University degree in Computer Science, Computer Engineering, Information Systems or related field.
Relevant Experience: 60 points
- At least 5 Years of experience in software development (10 points)
- At least 2 years of experience architecting cloud based solutions, preferably with Microsoft Azure (10 points)
- Experience in data analytics and data interoperability between autonomous systems (10 points)
- Ability to design and develop technicalspecifications based on business requirements (10 points)
- Ability to develop and communicate technical requirements based on interactions with a diverse group of non-technical stakeholders (10 points)
- Ability to visualize and present data and information in user friendly tables, charts and graphs and other pictorial forms (5 points)
- Noted skill in several programming languages (5 points)
Financial Evaluation of Proposals:
- The financial proposals of all the applicants who pass the technical evaluation will be scored.
- The maximum 30 points will be allotted to the lowest financial bid, and all other bids shall receive points in inverse proportion to the lowest fee e.g. [30 Points] x [USD lowest] / [USD other] = points for other proposer's fees.
The contract shall be awarded to the applicant who receives the highest cumulative score.
Frequently Asked Questions
What is the difference between Tor and RFP?
ToR is a document that outlines the requirements for a project, while RFP is a document inviting proposals from potential vendors to meet those requirements.
What is TOR in RFP?
ToR is the document that serves as the basis of a contractual relationship between the commissioner of a program and the team(s) responsible for carrying out the work.
What is a TOR contract?
ToR means the document included in the RFP asSection 2 which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Employer and the Consultant, and expected results and deliverables of the Assignment/Job.
What is TOR in consulting?
ToR document defines all aspects of how a consultant or a team will conduct an evaluation. It defines the objectives and the scope of the evaluation, outlines the responsibilities of the consultant or team, and provides a clear description of the resources available to conduct the study.
What does ToR mean in project management?
ToR is a key document to support the governance arrangements of the project. The ToR for the project board would usually be defined at project brief stage.
How do you write a ToR terms of reference?
The text of the ToR should provide sufficient background information related to the assignment, and then move in logical order from the objectives and results of the assignment, associated assumptions and risks, scope of the work, logistics and timing, to the required qualifications of the contractor or team and the resources available.
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